BEACON MANAGEMENT SYSTEM

Issued 14th Feb 2017

Lostwithiel U3A is committed to protecting our members’ personal information and so will always keep you informed when there are any changes to the personal data we collect, where we store the data, and with whom we may disclose it.

You should be aware that we are currently moving our membership records across to a new management system named BEACON. This system has been developed "in house" by the U3A and is now being used by more than 50 U3A groups in the UK with many more waiting to go live.

Lostwithiel U3A adheres to the eight principles to the Data Protection Act 1998. As an organisation we are not required to be registered under the Act. We are a not-for-profit organisation using collected data only for the purpose of establishing and maintaining membership records and for administering the activities of groups/individuals

The Membership list held on the new Beacon system will be used for matters solely connected with the efficient management and administration of Lostwithiel U3A.

On registration of membership of Lostwithiel U3A, we collect the following information that Members provide:

  • First Name(s)
  • Surname
  • Full postal address
  • Home telephone number
  • Mobile number (optional)
  • Email Address
  • Membership of other U3A branches

U3A Beacon is an on-line facility for managing U3A local associations, particularly with regard to membership, finance and groups. It is located at https://u3abeacon.org.uk and is accessed by username and password, allocated by each U3A site administrator.

All U3As are co-hosted on the same server, with comprehensive security arrangements to ensure that the data of each U3A is effectively isolated from that of all others. Moreover, the encryption key used to encrypt sensitive data fields is different for every U3A.

Access is strictly limited and only the Administrator and Membership Secretary can access and edit the full database. The Treasurer can enter financial information and is able to view member’s details but cannot edit them or make changes. The Business Secretary can also view member’s details but cannot edit them or make changes.

Group Contacts can access only basic contact details of their own group.

All Lostwithiel U3A members with access to the Beacon System have signed a Confidentiality Agreement.


Paying Subscriptions by Credit or Debit Card

Neither Lostwithiel U3A nor the overall Beacon system have any access to Credit / Debit Card details used for making any payment to Lostwithiel U3A. Payments are subject to PayPal's Privacy Policy and the terms of PayPal Account Optional.


If you have any queries regarding this, or wish to request a copy of your information held on the database, please contact the current Membership Secretary via the Contacts page of our website.

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